Let’s cut to the chase: scams are everywhere out there today, which makes it important that you are aware of how to avoid them. Let’s run through a few basic tips we always recommend.
If you receive a link or an attachment that you weren’t aware was coming—regardless of whether it comes in through an email, an instant message, or a text message—you should always reach out to the apparent sender through a different means of communication to verify that the link or attachment is legitimate. This is something you should do even if you expected this information, or at least proceed with great caution.
If your bank (or literally any other account or entity) sends you an emergency message about your account, don’t tap the link. Instead, log into your account like you normally would and look for the issue from there. It never hurts to change your password either.
According to NordPass, “123456” was the most-used password in Belgium. And in Chile. And in Estonia. And in Lithuania. And in the Philippines. And in Taiwan. And in the rest of the world.
I think you see the point I’m getting at…certain passwords are both horribly insecure in how often they are used, and relatedly, in how easy they are for a cybercriminal to therefore guess. That password, 123456, was found 103,170,552 times, and would presumably take less than a second to crack.
This is what makes it so important that you come up with sufficiently secure passwords—ideally, passphrases (random words chained together with some characters added in and switched, like c0un+rys!de+++func+!0n+++asser+!ve), to protect the various accounts you have.
Before you go and change every password you have to that new, clever, secure password you just came up with. It is also important to consider what would happen if one of your accounts was involved in a data leak. If you used the same username and password for all of your accounts, that means that all of your accounts are now undermined.
One way to fix this is to use a different password (or passphrase) for each account you have—and before you even have a chance to argue that it’s way too much to remember, that’s what a dedicated password manager is for, as a piece of software that securely stores your passwords and provides them as you need them.
Unfortunately, passwords aren’t as effective as we might hope they are, which makes it prudent to rely more on the alternative identity authentication in addition to the password alone. Two-factor or multi-factor authentication (2FA or MFA) are effective means of this, as it requires another proof—like a biometric signature or randomly-generated, time-sensitive code—before access is granted to an account.
Phishing attacks are meant to fool you. Fortunately, there are many warning signs that you can look out for to counteract their attempts.
Remember, these tricks are designed to be subtle and easy to miss! Pay close attention to what you are clicking on!
Let me ask you something—would you allow everyone in your business to have free access to all of your business’ documents, including the financial records and HR files? No? Then why would you keep your network and all the data on it open for all of the business to see?
It’s really the same thing. Plus, reducing the number of people who have access to different directories reduces the number of people who might be scammed into giving it up.
Software updates are largely intended to fill security gaps and holes previously left in the programming. Thereby, with fewer devices left unattended to or updates neglected on your network to serve as security holes, your network and everything on it is left more secure.
This includes running Windows updates, sever updates, keeping the software and firmware on your network devices up to date, and any other applications you have installed should be checked and updated regularly.
We can help businesses do just that. Reach out to us for a network audit and consultation, along with assistance in ensuring your operations are secure. Give us a call at (512) 343-8891 to learn more.
About the author
Capstone Works, Inc. has been serving the Cedar Park area since 2001, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.
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715 Discovery Blvd
STE 511
Cedar Park, Texas 78613